1099 Forms Guide & Resources

Everything you need to know about filing 1099s, W-2s, and other tax forms for your business

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Overview

File Form W-2 Online – Fast, Accurate & IRS Compliant

Form W-2 is used to report employee wages, salaries, and withheld taxes. Employers must issue W-2 forms to each employee and file with the IRS and Social Security Administration (SSA).

Our secure platform makes W-2 creation, distribution, and IRS filing simple, compliant, and on time.

What Is W-2?

The W-2 is the annual Wage and Tax Statement employers use to report earnings, Social Security, and Medicare taxes withheld.

Who Must File a W-2 Form?

You must file if you:

Paid wages to an employee (not contractors)
Withheld income tax, Social Security, or Medicare
Provided taxable benefits such as tips or retirement contributions

Information Needed to Complete a W-2

Employer name, EIN, and address
Employee name, SSN, and address
Total wages, tips, and compensation
Federal, state, and local taxes withheld

How to eFile W-2 Forms Online Easily

Enter employer and employee information
Add wage and tax data
Validate details with error checks
Submit electronically to SSA and IRS
Distribute employee copies (digital or print & mail)

Common Filing Errors to Avoid

Missing employee SSNs
Reporting contractors (use 1099-NEC instead)
Incorrect taxable benefit reporting
Late submissions to SSA or IRS

IRS W-2 Deadlines & Filing Penalties

Employee copies: January 31
IRS/SSA filing: January 31 (both paper and electronic)

Penalties range from $50–$290 per form, with intentional disregard fines starting at $630 per form.

Why eFile Your W-2 Forms With Us?

Secure, IRS-approved eFiling
Built-in SSA error checks
Automated employee delivery

Frequently Asked Questions

What is Form W-2 used for?
To report wages, salaries, and withheld taxes to employees, IRS, and SSA.

Who receives a W-2?
All employees (not contractors or freelancers).

Can I eFile W-2 forms in bulk?
Yes, bulk upload makes large filings easy.

What if I miss the deadline?
You may face penalties per employee, with higher fines for late or inaccurate filing.

What’s the difference between W-2 and 1099-NEC?
W-2 is for employees; 1099-NEC is for contractors.

Start Filing Your W-2 Forms Online Today

Simplify payroll reporting with fast, secure, and compliant eFiling. Start filing W-2s today.