1099 Forms Guide & Resources
Everything you need to know about filing 1099s, W-2s, and other tax forms for your business
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Overview
File Form W-2 Online – Fast, Accurate & IRS Compliant
Form W-2 is used to report employee wages, salaries, and withheld taxes. Employers must issue W-2 forms to each employee and file with the IRS and Social Security Administration (SSA).
Our secure platform makes W-2 creation, distribution, and IRS filing simple, compliant, and on time.
What Is W-2?
The W-2 is the annual Wage and Tax Statement employers use to report earnings, Social Security, and Medicare taxes withheld.
Who Must File a W-2 Form?
You must file if you:
- Paid wages to an employee (not contractors)
- Withheld income tax, Social Security, or Medicare
- Provided taxable benefits such as tips or retirement contributions
Information Needed to Complete a W-2
- Employer name, EIN, and address
- Employee name, SSN, and address
- Total wages, tips, and compensation
- Federal, state, and local taxes withheld
How to eFile W-2 Forms Online Easily
- Enter employer and employee information
- Add wage and tax data
- Validate details with error checks
- Submit electronically to SSA and IRS
- Distribute employee copies (digital or print & mail)
Common Filing Errors to Avoid
- Missing employee SSNs
- Reporting contractors (use 1099-NEC instead)
- Incorrect taxable benefit reporting
- Late submissions to SSA or IRS
IRS W-2 Deadlines & Filing Penalties
- Employee copies: January 31
- IRS/SSA filing: January 31 (both paper and electronic)
Penalties range from $50–$290 per form, with intentional disregard fines starting at $630 per form.
Why eFile Your W-2 Forms With Us?
- Secure, IRS-approved eFiling
- Built-in SSA error checks
- Automated employee delivery
Frequently Asked Questions
What is Form W-2 used for?
To report wages, salaries, and withheld taxes to employees, IRS, and SSA.
Who receives a W-2?
All employees (not contractors or freelancers).
Can I eFile W-2 forms in bulk?
Yes, bulk upload makes large filings easy.
What if I miss the deadline?
You may face penalties per employee, with higher fines for late or inaccurate filing.
What’s the difference between W-2 and 1099-NEC?
W-2 is for employees; 1099-NEC is for contractors.
Start Filing Your W-2 Forms Online Today
Simplify payroll reporting with fast, secure, and compliant eFiling. Start filing W-2s today.